We are looking for a talented Events coordinator to join our team. If you are keen to use your skills for a mission-driven non-profit that works for the microbiology community then please see our current vacancy below:

As we expand our event portfolio, we are seeking a highly organized and dynamic Events Coordinator with a passion for planning and executing exceptional events. With a proactive and solution-focused mindset, you thrive in fast-paced environments and are comfortable managing multiple tasks simultaneously. Your strong communication and interpersonal skills allow you to build strong relationships with vendors, speakers, and attendees.

Key Responsibilities:

Event Planning and Coordination

• Collaborate with the Events Manager to define event objectives, budgets, and timelines.
• Coordinate all aspects of event logistics, including venue selection, catering, equipment, and décor.
• Support the Events Manager with the planning and delivery of the biennial congress & exhibition.
• Assist in the planning and execution of smaller events and virtual meetings throughout the year.
• Ability to travel to FEMS events and the biennial congress & exhibition.

Communication and Collaboration

• Serve as the primary point of contact for suppliers and attendees.
• Communicate event requirements and expectations clearly with internal teams and external partners.
• Work closely with the marketing team to promote events through social media, email campaigns, and other channels.

Onsite Event Management

• Oversee event setup, execution, and teardown to ensure smooth operations.
• Troubleshoot issues in real-time and provide solutions to maintain event quality.
• Ensure all health, safety, and accessibility standards are met.

Required Skills and Experience:

Key Competencies

• Problem-solving mindset with a proactive approach.
• Creative thinking to deliver engaging and memorable events.
• Team player with a collaborative attitude.
• Strong time-management skills and the ability to meet deadlines.
• Native or very highly skilled English speaker with excellent written and verbal communication skills.

Qualifications and Skills

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field, or equivalent experience.
• A valid work permit and already living in The Netherlands.
• 2-4 years of proven experience in event planning or coordination. Experience working for an association or member-based society is a bonus.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Proficiency with Microsoft Office software (Excel, Word, PowerPoint, Outlook).

Application deadline 18 April 2025 end of day. FEMS may select candidates prior to this date.

Please submit your CV and cover letter including your reasons for applying and your relevant experience.