Privacy

Your privacy matters. Here, we explain how we handle the privacy of website visitors.

  1. Who we are
  2. What we collect
  3. How we handle your personal information
  4. Why we collect information
  5. Maintaining the accuracy of data
  6. Use and disclosure
  7. Security
  8. Information to improve our site
  9. Access to personal information
  10. How to contact us
  11. Changes and feedback

DISCLAIMER

1. Who we are

The Federation of European Microbiological Societies (FEMS) is a charity registered in England and Wales (United Kingdom) under number 1072117. It is also registered as a Private Limited Company (“Company Limited by Guarantee and not having a Share Capital”) in England and Wales (United Kingdom) under number 3565643.

Moreover, it is registered for VAT under number GB 45.02.70.383.FEMS is also registered at the Dutch Chamber of Commerce (“Kamer van Koophandel”): 27.27.15.12.

2. What we collect

The types of personal information we collect may include your title, first name, surname, gender, date of birth, your qualifications, home and work contact details (telephone, street address, email address, credit card details or bank details) and your mailing address. We may also collect information relating to your employment, including where you are currently employed, your job title, areas of interest/expertise and your job function if this is relevant to your affiliation with FEMS.

3. How we handle your personal information

FEMS respects the privacy of its members and website users, and aims to act consistently with the Data Protection Act, and the eight principles of data protection.

Generally, FEMS collects personal information directly from you. For example, we collect personal information when you:

  • fill out and submit a registration form for a FEMS account
  • fill out and submit a registration form for a FEMS newsletter
  • fill out and submit a registration form for a FEMS membership on behalf of your Society
  • submit any information in connection with your application for membership
  • make an enquiry via a web form
  • apply for a grant

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4. Why we collect information

We collect personal data to administer our activities, products, services or grants.

5. Maintaining the accuracy of data

You can correct or update personal data by logging in and accessing your profile and settings, by contacting us via the contact form, or by updating your preferences via the link at the bottom of the FEMS newsletters you receive.

6. Use and disclosure

FEMS’ policy is not to disclose any personal information that we hold on you to any unrelated third party, except where you have given your express consent for us to do so or where required by law. When you contact us through one of our forms, we either store this information in our database, on the servers of our hosting partner or send it to FEMS or OUP (our publisher handles with emails dealing with article submission via the contact form) by e-mail where the mail is stored both in the cloud and locally. We need this information and email traffic to help answer your questions, so handle it with care.

Email addresses of people who subscribe to our newsletter are used for reply purposes only unless specifically stated otherwise. If you do not want to receive emails from us in the future please unsubscribe using the link provided.

Personal information collected on our websites will be used only for the purpose stated (such as the processing of grant applications) and such information will be held for as long as necessary to fulfil the stated purpose. Personal data collected will be kept indefinitely, securely.

FEMS (or its committee members/representatives) may, from time to time, email you with additional information considered to be relevant to your professional/scientific interests, but only to those who have given their agreement to receiving such communications.

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7. Security

Information that you supply to FEMS is held securely and strict security procedures are followed to prevent unauthorized access or use.

 

8. Information to improve our site

We also collect information automatically about your visit to our site. This information is used to help us follow browsing preferences on our site so that we can regularly improve our website and enable more advanced features of our website. For more information please see our cookies policy.

9. Access to personal information

You can seek access to the personal information we hold about you, by contacting us. You should include your name and email address. FEMS may charge a fee for responding to an access request. If the information we hold about you is inaccurate, incomplete or out-dated, please update the information inform us so that we can correct it or change your FEMS account information after logging in via My FEMS.

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10. How to contact us

Federation of European Microbiological  Societies
fems@fems-microbiology.org
Tel: +31 (0)15 302 00 50

11. Changes and feedback

This privacy page is based on current functionalities and features of this website. Any changes to the site can also lead to changes in this section. It is therefore advisable to consult this privacy statement regularly.

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DISCLAIMER

This site is provided by FEMS on an “as is” basis. We make no representations or warranties of any kind express or implied as to the operation of the site or the information, content, materials or products included on this site. To the fullest extent permissible by applicable law we disclaim all warranties express or implied including (but not limited to) implied warranties as to merchantability or fitness for purpose. We will not be liable in damages of any kind arising from the use of this site.

Links to other sites are provided by us for information only and in good faith. We are not responsible or liable for any content advertisement, product or other materials on or available from such sites.

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© Federation of European Microbiological Societies

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